How to Effectively Plan a Corporate Event Party
If you’ve been placed in charge of planning a corporate event, you’ll likely have some concerns. You’ll worry about food, entertainment, and decorations. If your event takes place at a venue that’s not within driving distance, some companies will arrange for corporate transport services. These services provide large vehicles, such as buses, to bring your employees to the event. This type of courtesy can go a long way toward helping your clients get safely to your event. An online search can find many local options that can provide your group with transportation for special events. If your event is at a large venue, such as a festival or concert, you might decide it will be better to provide an event shuttle in the venue’s parking lot.
According to Party Bus, if your event has 10 – 50 attendees, you might consider a corporate party bus. These vehicles can be decorated with a sound system, a built-in bar and refreshment station, LED lights, and convenient, comfortable seating. You can park the bus in your corporate parking lot and allow your employees to enjoy themselves without needing to drive to a different venue.
Are you wondering how to set up a corporate event? There are several ways that you can go about doing this but there are just a few fundamentals that you can follow in order to narrow it down for yourself. Corporate event planning can be a stressful endeavor, especially if you are the one in charge. Here are a few tips for how to set up a corporate event whether it’s fundraising ideas or corporate event ideas mixing work and play.
Find Out Your Budget
The very first thing you need to do is find out how much you are allowed to spend on the party. You’ll never know how to set up a corporate event without your budget. Talk to the powers that be as early on as you can so then you can start the planning and the booking. Once you know your budget, that will narrow down which venues you can choose from, which caterers you can use and more. If you think your budget is not enough for what you want to do, you could start a pool at work and see if other people will chip in to make it a spectacular night. Even if everyone at work pitched in $20 or so, it’ll make your budget that much bigger. You should also find out if you are charging for tickets. If it is not a fundraiser, you may be able to pay yourself back with the ticket money if you go over budget.
Pick the Theme
The best way to figure out how to set up a corporate event, is to make sure that you have a theme. This will help you when it comes to decorating, caterer picking, music selection and everything else. You could set up a casino night or an auction for a fundraiser. Other fun ideas could be an era party, like the 80s or the 90s, if the party is simply to encourage the employees to mingle and get to know one another. If it is a celebration of how any years the company has been open, you could set the stage for the era when the company first opened its doors. There are plenty of ideas to choose from but you shouldn’t spend too much time agonizing over this. Pick an idea, get them to sign off on it, and then get to work making it happen.
Decide on the Venue
After you know what theme you are going to have, find out how many people they are expecting. Then you can decide on the venue. The date will be important to know as well because some venues may not be available when your bosses want to have the party. This will help to narrow it down. You can search for hotel ball rooms, club houses, someone’s large home, yachts, etc. It all just depends on what type of party you want to have, how many people are coming and what your budget is. Knowing those three things will help you narrow down your choices. Once you actually call the places, knowing the date and when the venues have openings will help make the final decision for you.
Pick Everything Else
Now you can go crazy deciding on caterers, DJs, security, invitations, prizes, games and whatever else you decide to incorporate into your event. Make sure that you include on the invitation what kind of dress is appropriate. If you want a black tie event, let them know. If you want to it be casual, word it properly on the invitation. This will set a realistic expectation for everyone in attendance. No one wants to show in the wrong garb and be the one person that stands out from the rest because they didn’t get the memo.
Don’t Get Stressed Out
Most importantly, have fun with it. Once all the planning is done, all you can do is enjoy the party. Of course, if you are the party planner, you’re not going to be able to sit back and relax during the party because you’ll need to be making sure everyone else is doing that. However, try not get stressed out so you can enjoy at least some of the night while it is young.
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